ARCHIVING SOFTWARE

ARCHIVE MANAGEMENT SOFTWARE

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ARCHIVE MANAGEMENT
SOFTWARE

CLIENT PORTAL
CONNECTED

SECURE ARCHIVE MANAGEMENT
SOLUTION

Archive Management Software for Physical and Digital Archives

Efficiently manage all your outsourced archives

Our archive management software is a complete, user-friendly solution that allows you to easily manage all your outsourced archives.

This archiving software offers a 360° view of your document management system, enabling you to manage both paper and electronic documents. It ensures full control over the entire lifecycle of your documents, in compliance with legal obligations and the General Data Protection Regulation (GDPR).

All the features you need to manage your archives efficiently

Archive retrieval and consultation (archive communications):

Access your outsourced archives in just a few clicks.

You can search for archives using multiple combined criteria:

  • By type,
  • By year of creation,
  • By criteria present in inventories, date ranges, and more.
Archive retrieval and consultation (archive communications):

Service orders

Order new services quickly and directly from your client portal:

  • Full processing (inventory carried out by us),
  • Packing and indexing on your premises or collection of processed documentation already completed by yourselves.
Service orders

Adding new archives

A well-identified archive is easy to retrieve and then dispose. Create your archives by filling in the various fields and following data entry rules, then print your barcode labels for clear, compliant, and long-term archiving!

Adding new archives

Archive disposal

Manage the disposal of your archives to optimize stored volumes and control your budgets.

Validate archives that have reached their expiration date to initiate their secure destruction.

Archive disposal

Statistics and history

Manage your archives with ease through reports and indicators covering the entire lifecycle of your outsourced archives — for example, stock status by type.

Communicate easily with your dedicated account manager.

Track your information requests and responses in real time through the available history features.

Statistics and history

A complete and user-friendly Client Portal for managing your paper and digital archives

Connecting all possibilities…

Your client portal connects to various management and electronic archiving solutions:

It integrates both paper and digital document consultations within a single interface, simplifying your company’s digital transformation.

You have full access to the history of all your requests and can track their progress in real time (shipment date, parcel number, reintegration date, etc.). This ensures complete traceability of all document movements.

Secure access to your archives

Our archiving platform is developed in-house by our IT teams, ensuring full control the design and security.
Enhancements and new features are based on user experience and client feedback.
Connection to the platform is secured through HTTPS, and access rights are managed through a combination of username, password, and user ID.

ACCESS CONTROL

You have an administration area to create and manage user rights and authorizations, manage document types, and associate a department with an authorization. This ensures the security and confidentiality of your data.

MONITORING

All paper archive communications are tracked at every step to better monitor their handling.
Archive destruction orders can only be validated by authorized users.

SECURITY

Digital copies are transferred via a secure protocol and are only accessible to authorized users. These copies are stored in a secure digital environment.

HISTORIQUE COMPLET

Vous avez accès à l’historique complet de vos différentes demandes et pouvez suivre en temps réel de l’état de leurs traitements (date d’expédition, numéro de colis, date de réintégration…). Vous obtenez ainsi une traçabilité complète des mouvements.

Discover all our solutions for archiving and document management

OUTSOURCED PHYSICAL ARCHIVING

SECURE ARCHIVE DESTRUCTION

ELECTRONIC ARCHIVING

ARCHIVING AUDIT AND CONSULTING

OUTSOURCED PHYSICAL ARCHIVING

SECURE ARCHIVE DESTRUCTION

ELECTRONIC ARCHIVING

ARCHIVING AUDIT AND CONSULTING

L’œil d’AGS Records Management : décryptage par nos experts des bonnes pratiques pour la conservation de vos documents

Découvrez le blog, « Dans l’œil d’AGS Records Management »

Retrouvez tous les conseils de nos Experts pour réussir votre projet d’externalisation d’archives physiques ; articles, guides des durées légales de conservation, vidéos, études, retours d’expériences, petit lexique de l’archivage…

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