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DOCUMENT DIGITISATION

DIGITISATION SERVICE – PLANS AND LARGE-FORMAT DOCUMENTATION

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PLAN DIGITISATION
SERVICE

PLAN DIGITISATION
PROCESS

INDUSTRIAL AND TECHNICAL
PLAN DIGITISATION
PLAN
ARCHIVING

Plan and Large-Format Document Digitisation Service

Preserve your plans and large-format documents

AGS Records Management offers a tailor-made service, designed to your specific plan digitisation needs to:
Facilitate the sharing and dissemination of information between your various departments.
Preserve and secure the archiving of all your plans.
Save you time and storage space.
Plans are complex documents to archive. Their size and relative fragility make standard archiving in tubes or hanging cabinets difficult. Digitising plans, therefore, becomes a strategic choice.

Digitisation, a digital copy of the original plan, guarantees the preservation, integrity, and longevity of your plans. These digitised copies ensure an electronic backup.

AGS Records Management performs the digitisation of your plans using an appropriate technical methodology for each plan type.

Our equipment allows the digitisation of all documents (A0+ formats, plans, microfilms, posters), regardless of their dimensions (large format) or support type (paper, tracing paper). Our operator teams are trained in handling fragile documents and are fully familiar with naming rules and parameters related to plan digitisation.

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Speak with one of our digitisation experts.

Plan Digitisation Process

Moving your plans

  • Our dedicated and secure transport service and a double crew collect your plans.
  • We use specific packaging or transfer plan storage furniture.
Moving your plans

Digitization using the latest generation of large format scanners

  • Our specialized digitization operator teams prepare and scan your plans according to your specifications.
  • The most fragile plans are digitized using Quartz scanners with non-contact camera technology.
Digitization using the latest generation of large format scanners

Computer processing, quality control, and indexing of your plans

  • Our latest generation scanners, combined with our computer software, are specially designed for optimal digitization resolution.
  • Color spaces: sRGB, RGB color, adaptive filters, restoration of monochrome originals, background cleaning, optical resolution up to 1200 dpi, complete image adjustment control, etc.
  • Plans are indexed according to the identification information present in their title blocks.
Computer processing, quality control, and indexing of your plans

Delivery of digital copies or electronic archiving

Depending on your requirements, several storage solutions may be offered by our services:

  • Delivery of digitized plans via external storage device (encrypted hard drive, USB key).
  • Transfer of digitized documents into an EDM (Electronic Document Management) or business information system.
  • Electronic archiving in a digital safe, guaranteeing document confidentiality, integrity, and sustainability.
Delivery of digital copies or electronic archiving

Archiving of original plans

    • Stored in our NF Z40-350 certified conservation centers.
    • Returned to your departments for internal conservation.
    • Destroyed upon request in the case of accurate and durable digitization.

Find a conservation center.

Archiving of original plans

Digitisation Solution for Industrial and Technical Plans

Simplify and facilitate the sharing and dissemination of your plans

The types and formats of plans are varied: industrial machinery plans, boards, technical drawings, tracing paper, architectural plans, surveyor plans, architect plans, cadastral maps, road maps, etc. and must comply with certain regulatory standards.

As an expert in Information Management Solutions, AGS Records Management supports you throughout your plan digitisation project.

Before: Audit and consulting phase to precisely define the modalities of your plan digitisation project.

During: Processes and equipment specifically designed to secure the entire plan processing chain.

After: Secure management and archiving solutions for all your plans (EDM, electronic safe, physical archiving).
Our teams handle all plans, regardless of their condition. Plans may be weakened by their medium—paper or tracing paper—as well as by repeated use or inadequate storage conditions for this type of document. The digitisation of such plans includes specific image processing to optimise readability.
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Request a quote for your plan digitisation.

Physical Archiving Solution for your Paper Plans

Secure the archiving of your original plans

AGS Records Management, a document archiving expert, deploys outsourced archiving solutions for its clients.
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Speak with one of our digitisation experts.

Discover All Our Document Digitisation Services

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DIGITISATION

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AGS Records Management’s Perspective: our experts’ insights into best practice for digitising your documents

Discover the blog, ‘AGS Records Management’s Perspective’

Find all our experts’ advice on how to successfully carry out your project to digitise large-format plans and documents: expert opinions, best practices for digitising plans, videos, case studies, feedback, a brief glossary of archiving terms, and more.

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Would you like to find out more about our solutions for digitising large-format plans and documents?

Do you have any questions?

Contact us today

+33 251 709 400
0805 257 504 (appel gratuit)

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