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Document Digitisation Service
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DIGITISATION SERVICE
OF DOCUMENTS
PROCESS
DIGITISATION
DEMATERIALISATION
DOCUMENTS
DIGITISATION
OF DOCUMENT PROCESSES
Paper Archive Digitisation Service
Entrust your archival documents to a digitisation specialist
As a digitisation service provider of nearly 50 years, AGS Records Management provides tailor-made paper archive digitisation services to companies and public institutions.
Our digitisation lines globally are equipped with state-of-the-art, high-volume production scanners capable of processing all types and formats of documents. Our digitisation centres, organised by “pole”, have storage rooms, document preparation spaces and digitisation workshops to ensure optimal control and security at each stage of your document processing.
Each archive digitisation project is unique, and AGS Records Management sizes its teams of specialised operators and the necessary resources to the specific needs of each of our customers to ensure compliance with the agreed processing times.
Our archive digitisation services are ISO 9001 certified, thus guaranteeing you a high-quality service offer for the implementation of your archive digitisation projects.
Archive Digitization Process
Archive digitisation solution to optimise your document management
Make it easy and secure to share documents across your organisation
AGS Records Management offers suitable solutions for the digitisation of all your paper documents:
Existing paper archives “mass recovery”
Personnel files, administrative files, archives, urban planning documents, bank records, rental management records, medical records, and more. An analysis of your document management is systematically carried out before each accurate or standard digitisation project. It makes it possible to identify the right choices to make (e.g. immediate consultation, validation process, etc.) to provide a better return on investment (ROI).
Incoming mail and recurring documents
Global strategy for digitising your document processes
Benefit from the support of a dedicated expert for your archive digitisation project
Today digitisation or electronic document conversion/scanning is omnipresent in companies and public institutions. New legal or regulatory obligations (GDPR) are forcing organisations to rethink their working methods. But before setting up a dematerialisation project, it is essential to define your overall digitisation strategy: what are the Document processes that deserve to be automated? Which documents are the most consulted? Is it necessary to produce digital copies (for legal purposes)? How can they be integrated into the information system? How long and where to store scanned documents?
A dedicated digital project manager organizes and coordinates the different stages of your digitization project:
Definition of the rules to be respected in terms of digitisation, indexing, data transfer (integration in EDM, SDS or business IS) and final output of documents destruction, Physical archiving, Electronic archiving.
The 4 factors for a successful digitisation project
Our Guarantees
Needs analysis & consulting
Advice from a digital expert
Analysis of user needs according to documentary typologies
Direction to take in terms of image format, level of indexing, etc.
Project management
1 experienced project team
1 single point of contact
1 pilot phase
Follow-up meetings
1 regular reporting
High-performance processes and technologies
High-volume scanners that accept all formats
High-performance image processing software
(OCR, LAD, RAD)
Indexing tools developed by our IT teams
Consideration of the final disposition of documents
Rules to be followed for integration into digital archiving (e.g. EDM, SDS, etc.)
Continuous chain of custody of paper documents: from handling to archiving and disposal
Discover all our document scanning services
Accurate digitisation
DIGITISATION OF PLANS AND LARGE FORMATS
In-situ scanning
HERITAGE DIGITISATION
Accurate DIGITISATION
DIGITISATION OF PLANS AND LARGE FORMATS
In-situ scanning
HERITAGE DIGITISATION
AGS Records Management Perspective: Expert Insights on Document Digitisation
Discover the blog, ” AGS Records Management’s perspective”
Find all the advice from our experts to successfully carry out your faithful document digitisation project: expert opinions, good practices for faithful digitisation, videos, studies, feedback, a small glossary of digitisation, and more.
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