Document scanning
Document Digitization Service
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DIGITIZATION SERVICE
OF DOCUMENTS
PROCESS
DIGITIZATION
DEMATERIALIZATION
DOCUMENTS
DIGITIZATION
OF DOCUMENT PROCESSES
Paper Archive Digitization Service
Entrust your archival documents to a digitization specialist
As a digitization service provider of nearly 50 years, AGS Records Management provides tailor-made paper archive digitization services to companies and public institutions.
Our digitization lines globally are equipped with state-of-the-art, high-volume production scanners capable of processing all types and formats of documents. Our digitization centers, organized by “pole”, have storage rooms, document preparation spaces and digitization workshops to ensure optimal control and security at each stage of your document processing.
Each archive digitization project is unique, and AGS Records Management sizes its teams of specialized operators and the necessary resources to the specific needs of each of our customers to ensure compliance with the agreed processing times.
Our archive digitization services are ISO 9001 certified, thus guaranteeing you a high-quality service offer for the implementation of your archive digitization projects.
Processus de numérisation d’archives
Archive digitization solution to optimize your document management
Make it easy and secure to share documents across your organization
AGS Records Management offers suitable solutions for the digitization of all your paper documents:
Existing paper archives “mass recovery”
Incoming mail and recurring documents
Contracts, purchase orders, invoices, simple letters, applications, customer files… AGS Records Management has dedicated teams and for the digitization of incoming mail. With an integrated and secure streaming mail management process, you can centralize all your incoming documents and use the information in real time.
Global strategy for digitizing your document processes
Benefit from the support of a dedicated expert for your archive digitization project
Today Digitization or Electronic document conversion/Scanning is omnipresent in companies and public institutions. New legal or regulatory obligations (GDPR) are forcing organizations to rethink their working methods. But before setting up a dematerialization project, it is essential to define your overall digitization strategy: what are the Document processes that deserve to be automated? Which documents are the most consulted? Is it necessary to produce digital copies (for legal purposes)? How can they be integrated into the information system? How long and where to store scanned documents?
A dedicated digital project manager organizes and coordinates the different stages of your digitization project:
Definition of the rules to be respected in terms of digitization, indexing, data transfer (integration in EDM, SAE or business IS) and final output of documents destruction, Physical archiving, Electronic archiving.
The 4 factors for a successful digitization project
Our Guarantees
Needs analysis & consulting
Advice from a digital expert
Analysis of user needs according to documentary typologies
Direction to take in terms of image format, level of indexing…
Project management
1 experienced project team
1 single point of contact
1 pilot phase
Follow-up meetings
1 regular reporting
High-performance processes and technologies
High-volume scanners that accept all formats
High-performance image processing software
(OCR, LAD, RAD)
Indexing tools developed by our IT teams
Consideration of the final disposition of documents
Rules to be followed for integration into digital archiving (e.g. EDM, SAE, etc.)
Continuous chain of custody of paper documents: from handling to archiving and disposal
Discover all our document scanning services
Accurate digitization
DIGITIZATION OF PLANS AND LARGE FORMATS
In-situ scanning
HERITAGE DIGITIZATION
Accurate digitization
DIGITIZATION OF PLANS AND LARGE FORMATS
In-situ scanning
HERITAGE DIGITIZATION
AGS Records Management Perspective: Expert Insights on Document Digitization
Discover the blog, ” AGS Records Management’s perspective”
Find all the advice from our experts to successfully carry out your faithful document digitization project; Expert opinions, good practices for faithful digitization, videos, studies, feedback, a small glossary of digitization, etc.
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