COMPANY DOCUMENT ARCHIVING

AGS Records Management packing material

Archives are stored in boxes to ensure their long-term protection. A range of sizes allows us to adapt to all types of documents.

All our containers are eco-designed and made from recycled cardboard, reflecting our commitment to sustainability.

Their ergonomic design makes them easy to handle and move.

Archive Inventory

AGS Records Management uses various inventory methods to suit each client’s needs and archive collections.

The goal is to build a database that enables you to locate your outsourced documents easily and destroy them once their retention period has expired.

All inventories are recorded in your client portal, following a classification plan tailored to your organisation.

Packaging Your Archives into Containers

Archives are sorted and packed by year to simplify full-container destruction later.

Your benefits: maximise archive destruction while complying with GDPR, optimise storage volumes, reduce related costs.

We adapt our collection and transport of your archives according to your needs and budget:

• Partial management: save costs by having your teams prepare archives internally
• Full management: save costs by having your teams prepare archives internally!

From preparation of your archives to secure storage, benefit from the full expertise of AGS Records Management throughoutyour entire outsourcing process.

Our storage centers are certified ISO 9001 V 2015 and NF Z40-350 (industry standard), guaranteeing secure and compliant storage conditions.

AGS Records Management is the largest network of storage facilities in France and the French Overseas Territories, minimising travel distances for archive collection.

• 85 centers certified ISO 9001 V 2015 and NF Z40-350
• 34 sites approved for Public Archives
• 16 high-volume scanning centers
• 100 new storage and digitisation centers planned within the next 10 years

Find a storage center located near you

You can access your archives in various means and timeframes:

• Physical transmission (original document) or secure electronic transfer
• Standard delivery (within 1–2 days) or express (within half a day)

Each retrieval is tracked using a barcode system, scanned up to six times during the retrieval process. The information is available at any time via your personalised portal.

Client Portal

Modern, user-friendly, and secure, your portal lets you manage all your outsourced archives easily.

With just one click, you can:

• Enter an inventory: record structured fields (quantity, date, etc.), print barcode labels
• Manage your archives through indicators and statistics (number of retrieval requests, storage volumes, etc.)
• Search archives using multiple criteria (department, document type, date, or keyword
• Manage user permissions and classification plans
• Approve archive destruction proposals

To simplify accessand management of your documents, AGS Records Management also offers on-demand document digitisation solutions.

AGS Records Management provides secure archive destruction services:

• Identification of archives eligible for destruction via your client portal, in compliance with legal retention periods
• Confidential destruction with waste recycling
• Issuance of a certificate of destruction

For Public Archives, a certified archivist supervises all operations in coordination with the relevant authorities (Departmental Archives, SIAF, etc.).

Advisory Role: Our expert team guides you in structuring your outsourced archive system, ensuring compliance with all relevant archiving standards and regulations, including GDPR for personal data and protection.

Request a quote for your archiving project