RECORDS MANAGEMENT
ARCHIVE PROCESSING
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INVENTORY
SORTING AND FILING
TRANSFER AND DISPOSAL
ANNUAL MAINTENANCE
Archive inventory
Ensure the integrity of your archives
The archive inventory is an operation that identifies, lists and verifies stored records, whether in paper or digital format, in order to improve their organisation, traceability and management. For public archives, inventory requirements may be governed by specific regulations that define the applicable procedures and, where relevant, their frequency.
Our professional archivists assist your organisation to carry out your archive inventory. They compile an inventory of your documents and identify potential risks that may affect their integrity (storage conditions, physical condition, filing status, etc.). Finally, they identify documents that have reached their legal retention period (or administrative usefulness period), those to be preserved for their heritage value or as permanent archives.
Sorting and filing of archives
Ensure proper management of your archives
Our archivists, all graduates of higher education institutions, oversee every stage of archival processing. They work with you to develop the most suitable research tools for your organisation’s structure and workflow. They then sort and file your archives according to their nature and typology, taking into account their retention period as well as their final disposition.
Preparation and execution of archive transfers and disposals
Optimise the management of spaces dedicated to the preservation of your archives
Once their administrative utility period (AUP) has expired and sorting has been completed, public archives approved for destruction by the relevant archival authority (such as the Interministerial Archives Service of France, Departmental Archives, Archives Authority or Local Revenue Authority) may undergo an authorised disposal process.
To ensure secure and confidential destruction, AGS Records Management offers a dedicated paper waste recycling service.
Permanent or historical archives, however, must be transferred to a designated permanent archives service for indefinitestorage. Our team of archivists prepares the transfer form and ensures the proper handover of your archives in full compliance with regulatory requirements.
Annual Maintenance of Archiving
Maintain sustainable management of your archives
Discover all our Audit and Archiving Consulting Services
AUDIT AND CONSULTING IN DOCUMENT ORGANISATION
GDPR COMPLIANCE AUDIT – EXTERNAL DPO SERVICE
ARCHIVING TRAINING
AUDIT AND CONSULTING IN DOCUMENT ORGANISATION
GDPR COMPLIANCE AUDIT – EXTERNAL DPO SERVICE
ARCHIVING TRAINING
L’œil d’AGS : décryptage des bonnes pratiques d’archivage par nos experts
Découvrez notre blog, « Dans l’œil d’AGS Records Management »
Retrouvez tous les conseils de nos archivistes pour maîtriser la gestion de vos archives ; articles, guides des durées légales de conservation, vidéos, études, partage de bonnes pratiques, petit lexique de l’archivage…
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