DIGITISATION OF ACCOUNTING PROCESSES
Solutions for digitising invoices and accounting documents
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DIGITISATION OF INVOICES
AND ACCOUNTING DOCUMENTS
ELECTRONIC INVOICE
PLATFORM
ELECTRONIC ARCHIVING OF INVOICES
AND ACCOUNTING DOCUMENTS
Digitisation of supplier invoices
Process your supplier invoices more reliably
From 2026, the electronic invoicing (e-invoicing) mandate will be gradually implemented for all companies and institutions. It is a real strategic optimisation challenge for the finance and accounting departments. The digitisation of the procure-to-pay (P2P) cycle must comply with certain rules required by tax institutions. To be compliant, a digitised supplier invoice must be identically reproduced from the paper original (accurate digitisation NF Z42-026), must be kept in an electronic archiving space with evidential value (NF Z42-013) and must present data in a structured format.
Integrating the latest technological innovations (OCR, LAD, RAD), AGS Records Management offers an automated intelligent scanning service to identify, capture and extract data from your invoices and accounting documents. AGS Records Management, a certified service provider, offers a reliable and secure solution for the digitisation of your supplier invoices and accounting documents.
Invoice digitisation solution
Manage and control the processing
of your electronic invoices
WIDOFACT, the AGS Records Management solution, is a service that allows you to automate the processes of managing your supplier and customer invoices before they are legally archived.
Our invoice digitisation platform manages the reception, processing, distribution and electronic archiving of all your accounting data for the 100% digital and compliant management of your accounting processes. Available in SaaS or On Premise, our solution works with the main tools on the market (Sage, Cegid, EBP, SAP, Divalto and Oracle) to meet all your needs.
Digitisation of supplier invoices (Procure-to-pay)
- Invoice collection: multi-format web portal (PDF, EDI, XML, Factur-X etc)
- Checking the compliance of billing data
- Processing automation: Validation and approval of workflows that can be configured according to your needs, assistance with the entry and preparation of accounting entries, disputes, and payment.
- Archiving in a S.D.S. environment with evidential value of the tax originals and the legal elements of a reliable audit trail.
Digitisation of customer invoices (order to payment)
- Web portal for invoice capturing: via API from your tools (Sage, Cegid, EBP, Microsoft Dynamics, Divalto)
- Automatic data preparation and processing
- Format conversion and compliance: conversion to Factur-X format, RGS digital signature
- Control and validation of invoices before distribution
- Automatic and multi-channel distribution: e-mail, digital safe, Chorus Pro, postal mail, etc.
- Archiving of invoices in S.D.S. with evidential value.
Digitisation partner
At AGS Records Management, we help you meet the challenge of digitisation with our expertise and a platform that complies with the regulatory standards for digital invoicing.
Working with trusted partners, AGS Records Management handles all invoicing digitisation. This includes the issuing and receipt of invoices, the verification of mandatory legal notices, as well as the extraction and transmission of invoicing and payment data to the local revenue authority.
Reliable Audit Trail Consolidation
- WiDOFACT strengthens the reliability of your audit trail by implementing strict controls, ensuring the chronology and evidentiary value of the documents associated with each act of sale or purchase, from the purchase order to the proof of payment.
Software for Digital Solutions with Evidential Value
Keep your electronic invoices compliant and secure
AGS Records Management, an expert in electronic archiving, offers NF 461 certified software for digital solutions (SDS), compliant with the NF Z42-013 standard, guaranteeing reliable and secure long-term storage for your electronic invoices, accounting documents and financial statements.
Our SDS with probative value allows you to have an efficient and automated solution to ensure strict compliance with your legal obligations of archiving and regulatory compliance. Your electronic invoices and accounting documents are uploaded, indexed via metadata (invoice date, supplier name, invoice number, etc.) and archived automatically according to the specific needs of your organisation.
Discover all our solutions for the digitisation of your document processes
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digitisation OF HR DOCUMENTS AND PROCESSES
ELECTRONIC DOCUMENT MANAGEMENT
ELECTRONIC SIGNATURE
ELECTRONIC ARCHIVING SYSTEM
AGS Records Management’s perspective: our experts break down best practices for 100% electronic management of your invoices
Discover the blog, “AGS Records Management’s perspective”
Find all the advice from our experts to make your project of digitising invoices and accounting documents a success: articles, guides to legal retention periods, videos, studies, feedback, a brief glossary of archiving terms, etc.
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